What is a data room?
What is a data room? Learn everything in detail about it
A Data Room in Plox is a secure, branded space where you can group and share multiple documents using a single shareable link. It’s designed for scenarios where you need to present several files together, professionally, securely, and with full control.
Think of it as a curated folder, but with access controls, viewer tracking, and branding built in.
What Does a Data Room in Plox Do?#
- Groups Multiple Documents Together Share several files in one place using a single, organized link.
- Controls Access at the Room Level Apply access settings (email restriction, OTP, passwords, expiration) to all documents inside the data room.
- Tracks Viewer Activity See who accessed the data room, which files they opened, how long they spent, and from which device/location.
- Keeps Your Files Secure Prevent downloads, limit views, or restrict access only to approved emails, across all files in the room.
- Offers a Branded Experience Customize the data room with your logo, colors, and a custom domain (Pro plan and above).
- Simplifies Sharing One link = all your important files. No need to send documents one by one.
- Improves Presentation Create a professional, cohesive experience, especially useful for clients, investors, and stakeholders.
- Supports Updates & Revisions Easily replace files inside the room without changing the share link.
What You Can Track#
- Who accessed the data room
- Which files they opened
- Time spent per document
- Completion status
- Device/location details
- Exportable analytics (Pro plan)
Best Use Cases#
- Fundraising decks & financials (send to VCs via one link)
- Onboarding documentation for clients or team members
- Investor updates with grouped reports, KPIs, and updates
- Legal bundles (e.g. contracts, NDAs, agreements)
- Marketing asset hubs shared with agencies or freelancers
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